Article IX Personnel Files
IX.1 Personnel files
A. Employees may inspect and obtain copies of their personnel files. Copies shall be provided for the employees upon request at ten (10) cents per page.
B. Employees of the bargaining unit shall have the right to read, initial, and attach rebuttal comments to all documents placed in his or her personnel files within fifteen (15) working days of the date of the filing.
C. Documents placed in personnel files shall be signed and dated by the individual initiating the documents for the file. Documents to be placed in the individual personnel file shall be forwarded to the employee by the originator.
D. Only those documents which exist in or are specifically and definitely referred to and accessible to the employee may be used as exhibits in any disciplinary proceedings involving that employee.
IX.2 Inaccurate, anonymous materials
A. If an employee and the Board agree that the contents of a document placed in the employee’s personnel file are false or non-factual, the Board will seek a court order or other appropriate measures to have said document removed from the personnel file.
B. Disciplinary action shall be supported by evidence other than anonymous complaints, information or documents.
